Every manager knows that in order to get tasks completed, delegation may be the answer that you seek. Delegation is when you assign work to someone else, asking them to complete the task for you. It also seems to be one of the things that managers, and other employees, really struggle to do.
There are a variety of reasons for this. This includes the thought that they will be annoyed, irritated or aggravated by the idea of completing work for you, that they won’t do as good as job as you. Or sometimes, that they will do it even better than you!
The thing to remember with delegating tasks is that it is a necessary part of everyday working life, and when done right, it can be an effective tool for completing projects.
Want to know more?
Here are some of our top tips for how you can make sure that you are delegating effectively.
Learn when to let go
The first step of effective delegation is to let go of the tasks in the first place.
Plenty of us thinks that by delegating work out, we are letting go of a bit of what we can do. However, this definitely isn’t the case.
Delegation is a tool for a great manager, it shows that you have faith in your team, and that you know exactly how to make sure that key projects are completed on time.
Know who is going to be the right person for the job
As a manager, there is a good chance that you will have a decent understanding of the strengths of your team. Therefore, if you have someone that is perfect for the job that you need to delegate, make sure that you approach them before anyone else.
That way, you can be sure that the task you need doing, will be completed properly!
Be aware of their own workload
The trouble with delegation is that there is a good chance that your team are going to have their own tasks to finish off.
A good approach is to make the effort to learn more about the workload that your team have. When you know this, you will be able to have more of an idea on who to approach, and who not to ask for assistance. A task management tool like Task Pigeon makes it easy to see who in your team is working on what, when.
Set guidelines on what you expect from them
One of the problems that can arise with delegation, is when you don’t set clear guidelines on what it is that you need.
You should set guidelines on not only how you expect it to be completed, but also when it is completed too. Make sure that this is easy for them to understand, otherwise, there could be problems in the long run.
One of the worst things that you can do when it comes to delegating is to hand over the task, and perhaps give the impression of “washing your hands of it”.
Keeping up the lines of communication means that you can keep track of what needs to be done, and how to do it.
Now you know the most effective ways to approach delegation, why not try it out for yourself?
You never know, a simple spot of delegation could really help you to make sure that your key tasks and projects are delivered.
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Also published on Medium.