How We Use Task Pigeon Internally To Manage Our Daily Operations

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As a company grows and develops it acquires many more moving parts. More employees to manage. More functions to run. More tasks to coordinate. As a result it is natural that they turn to a task management solution to help solve the challenges they are facing.

While there are many existing tools on the market, it was our own Founder and CEO’s frustration in finding a tool that “just worked for him” that led to the creation of Task Pigeon. A task management tool designed to be straightforward to use, yet powerful behind the scenes. In this case study we reflect on how we as a company use Task Pigeon to create, assign and manage the tasks that power our business.

As a small, fast moving organisation Task Pigeon “scratches our own itch”, according to the Founder and CEO, Paul Towers, Task Pigeon was created because he “couldn’t find any other tool that matched exactly how he wanted to work.” In fact, he was frustrated that other tools on the market force you to track and manage tasks in the way that they think is best and instead thinks that individuals and teams should easily be able to pick and choose the view that works best for them. Whether that is using Kanban Boards, viewing tasks in a list, or using our task tile dashboard.

Internally at Task Pigeon the default view of choice for Paul is the task tile view. As he outlines “it was the first view I envisaged when I created Task Pigeon in my mind. I like being able to see a wall of tasks and easily filter by category to get a clear insight on what I am working on today, tomorrow or later in the week”. That said, Paul also likes the flexibility of Task Pigeon stating that “the list view also gets a workout. Especially as my task list grows I often find myself switching views to fit more of what I am working on, on one page”.

This flexibility is one of the core features of Task Pigeon. But how does Task Pigeon work in the real world. “One other area we use heavily internally is the ability to switch between Group Tasks and My Tasks. As a CEO its important I have global visibility to everything that is happening across the company, but at the same time I need to be able to quickly filter to tasks that I am responsible for. Task Pigeon allows me to do that with ease”.

For other members or the team clearing their dashboard to only show the tasks they are responsible for removes the “noise” that is often evident in other task management tools. This is especially true for people who have a more narrow or defined role that doesn’t necessarily require as much interaction between team members or departments. As Paul went on to say “this again speaks to our focus on creating a flexible task management tool that molds to the way you want to work, not the other way around.”

Despite the myriad of ways to view and filter tasks the focus on having a clear dashboard and user interface that is easy to navigate remains key. This is another insight that also steams from Paul’s own experience with other software applications. “Having worked in corporate environments I have seen time and time again software tools that get installed and never used. Its not that the software is bad, its just hard to learn. With Task Pigeon we removed all of that burden. We created a tool that requires virtually no training. You and your team can be up and running in minutes” said Paul.

Switching back to how Paul and his team use Task Pigeon there are a number of other features that get a work out. Notably the ability to create private tasks. While not a default choice by any means, the ability to create tasks that can only been seen by select users is often important. In addition to that having the added option to create checklists has made it easy to break up larger tasks or projects. As Paul goes on to say “this is especially the case when creating and tracking tasks associated with the actual development of Task Pigeon. Often I will create the overall task or goal and then our development team will break that up into the steps required to complete the job”.

While Paul has led the Task Pigeon team over the past two years and built a tool that reflects his vision to provide a straight-forward, yet powerful task management tool that is flexible and easy to use even he notes there is more to do. On that front Paul is most excited about some new features that will be added to Task Pigeon in the coming weeks. According to Paul these include “some stand out features like the ability to create sub-categories, recurring tasks and private/personal categories for your own projects”.

You can try Task Pigeon yourself and sign up for a free account here.

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About Author

Paul Towers - Founder @ Task Pigeon

Paul Towers is a 3x Entrepreneur and Founder of Task Pigeon. Join me on my journey to build an open & transparent startup from day one. Paul is also the founder of Startup Soda, a newsletter curating the best content from the Australian startup ecosystem.