If you’re leading a remote team and enforcing the 8-hour shift, you might see better results if you allow more flexible time and break-down the milestones.
Firstly, get involved. What you can do to boost your remote team’s productivity is to spend some time with every team member and see how you can help them time and speed up the process.
Share your experience and also listen to them. Communication is the key. Here are some ideas.
Know Your Team
Keep some kind of a record for every individual. Request quality and reward good work. If one part of the team outperforms the expectations, make sure that it doesn’t pass unnoticed. Keep the morale high.
Also, sometimes it is better to give the low-performing group a day off instead of forcing and punishing them. In order for your team to be efficient while at the same time feeling appreciated, point out the problems and provide them with the time to think about it.
Update The Standards
Make sure that the documentation about every process:
(1) exists and
(2) is up to date.
If two team members are storing data in different formats it can easily cause big headaches in some moment. Projects get relocated, databases get merged. What’s more, given enough time any information stored can become a big data.
Having to update thousands of entries at once is a time-consuming task that can be avoided. Standardizing the processes is not only smart but, is something you must do to boost your team’s productivity.
Maximize The Communication
When many people are simultaneously working on the same project, a large portion of issues happens due to the miscommunication. They range from harmless milestone hiccups to massive setbacks and sometimes can even cause the team to start from the scratch.
A good solution would be to organize group chats. Make sure that everyone knows each other. Keep the spirit and healthy competition on and the good results will follow.
Use The Feedback
If the team’s communication is optimal, create a channel for the feedback. Make it easy for them to make suggestions and understand that nourishing reasonable requests can both improve performance and connection with the people you work with.
Feedback is often neglected and because of that, some problems find a way to stick around much longer than expected. It’s not rare that the task takes a few times longer to complete because the information was posted in the wrong place to begin with. Filling up the holes in the process will lead you to a better understanding of how your team operates in the long run.
Don’t Forget About The Time Zones
If your team is spread across many time-zones it needs to be taken into account. A good practice is to try keeping everything at least one day ahead of the schedule. If two team members need to exchange the information back and forth a few times and they live in the different parts of the globe, it can greatly impact the performance.
Make Sure The Instructions Are Clear And Specific
Before sending requests to the team members, make sure that they are as clear as possible. Poorly stated requests can get misunderstood and as a result, wrong solutions can be presented. Having to repeat the process with corrections inserts unexpected delays into the schedule which in return lowers the morale of the group and as a result, low-performance results show after a while.
This might sound like an overstatement but many projects get cancelled because a part of the team was working under the wrong instructions. Have everyone spend a few additional moments to fully grasp the request so that the performance can take less time and be more precise.
Organize Video Conferences
Video conferences are not just for the clients. To have the entire team in a video call is one of the best ways to deliver news to a remote team.
Organize a monthly hour where you’re free to talk about anything. Video conferencing solutions deliver the results. More and more companies are utilizing video calls during the entire workday. It helps maintain order and control over the large groups.
Effectively Move Towards The Goals
Requests get misplaced, notes get forgotten and sometimes it’s no one’s fault. Some of the issues are unavoidable. If your team misses a deadline, understand what happened. At any time keep your goals in front of you and don’t lose sight over any team member’s progress. Remind everyone to be well-ordered and implement a habit of keeping regular updates of the work they have done.
Managing a team itself is a challenge, let alone when your team members are scattered around the city, country or event the globe. What every successful business owner or manager wants to achieve is the best output with the least resources invested.
Some of the tactics for achieving this and boosting your remote team’s productivity are listed in this mini-manual. Let us know in the comments if you have other suggestions!
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